Sample itineraries
These sample programmes show how a destination can be shaped around a corporate objective, delegate profile and desired experience. Day-by-day architecture for incentive houses, PCOs and corporate travel advisors — including safari-and-island arcs, gorilla country, Mauritius galas and Ethiopia’s highland circuit. Dates, lodge names and permit costs are confirmed on proposal.
Request a proposal · typically a same-week outline for complete briefs · talk to an expert
3–5 days
4 nights · 5-day outline
A Nairobi working session, then Wilson Airport to a Maasai Mara conservancy. Built for corporate event managers who need a meeting that is still a meeting — and a safari that does not waste a day in transit.
8–30 executives
4 nights · 5-day outline
Kilimanjaro arrival, one Arusha recovery night, Serengeti game viewing, a timed Ngorongoro descent, then home. Built when the diary cannot stretch to a six-night safari-and-sand arc — and when the photograph still has to be Tanzania.
8–40 (split lodges above ~24)
4 nights · 5-day outline
Kigali arrival and a professional city morning, then Volcanoes National Park for a fitness-matched gorilla trek and a recovery night. Built for diaries that can spare four nights — not for groups that should not walk.
8–16 directors (permit-capped)
4 nights · 5-day outline
Entebbe recovery, light-aircraft to Bwindi, a fitness-matched trek, one recovery night in the forest, then home. Smaller lodge scale than One&Only Rwanda — we contract rooms and permits together.
8–16 directors
4 nights · 5-day outline
Addis Ababa arrival and a working morning, then Bishoftu lakes for a closed retreat. Culture and coffee in the capital; slides and still at the lake. Built when the diary is four nights and the guest list already lands on Ethiopian metal.
8–40
4 nights · 5-day outline
Stone Town arrival and a spice-and-dhow chapter, then a beach resort close. Built as a standalone Zanzibar incentive or as the island half of a longer safari brief when only four nights remain on the diary.
16–80
4 nights · 5-day outline
Arrive SEZ, stay on Mahé, one Creole and viewpoint day, water and a short celebration, then home. Built when headcount fits one house and the brief is recovery — not a three-island logistics exam.
8–40
4 nights · 5-day outline
Arrive MRU, stay east or south-west coast, one excursion day, a catamaran or gala night, then home. Built when Mauritius is the destination — not a bolt-on after safari — and the rooming list needs real conference and banquet infrastructure.
40–200
5–7 days
6 nights · 7-day outline
Kilimanjaro arrival, Serengeti or Ngorongoro, then a Zanzibar finale. The classic East Africa incentive arc: bush, then Indian Ocean recovery. Three beach nights is the professional minimum after safari.
16–80 qualifiers (split camps if over ~40)
5 nights · 6-day outline
Sir Seewoosagur Ramgoolam arrival, east-coast or Le Morne resort plenary, golf or catamaran split, and a gala the hotel team has run before. South African groups have short regional access; Europe and the Gulf have daily-quality connections.
80–200 delegates
5 nights · 6-day outline
Entebbe recovery night, Bwindi trek matched to fitness, then Queen Elizabeth or Jinja. Smaller lodges than One&Only Rwanda — we contract rooms and permits together.
8–16 directors
6 nights · 7-day outline
Mahé arrival at Four Seasons or a peer, a full Praslin and La Digue day, then three still nights. Built for groups too large for North Island and too senior for a cattle-boat island hop. Weather and swell plans are written into the ops manual.
16–60 (inner-island resorts, not private-island buy-outs)
5 nights · 6-day outline
Helicopter or IDC flight beyond the inner-island triangle. Room count is the brief — we will not stretch North Island to a 60-person awards night. Luggage limits, conservation rules and a swell plan go in the first operations note.
10–30 depending on island (North Island, Fregate, Six Senses Zil Pasyon, Platte)
6 nights · 7-day outline
East-coast flagship (One&Only, Four Seasons Anahita or Shangri-La) for rooms and boats, then a south-west day at Le Morne so the trip is not only a shotgun start. Parallel spa and catamaran for non-golfers. Distinct from a dealer-conference plenary week.
24–120 qualifiers
5 nights · 6-day outline
A Karen or Westlands working morning, then Wilson to Amboseli. Shorter hop than the Mara, super-tuskers on the pans, mountain views that are weather not a guarantee. Built when the diary is tight and the photograph is elephant, not a crossing.
8–24 executives
6 nights · 7-day outline
Nairobi staging, then a Mara North, Naboisho or Olare Motorogi camp. Balloon as whole baskets. Community fee on the proposal, not as a surprise. Peak July–October still prefers conservancy over the reserve car park.
16–60 (split camps above ~24)
6 nights · 7-day outline
Two Nairobi nights for the board or launch, then a scheduled hop to Diani. White sand, a gala the hotel has run, and a shorter story than safari-plus-Zanzibar. We use it when the brief is Kenya-only and the beach still has to photograph.
24–80
6 nights · 7-day outline
Fairmont Mount Kenya Safari Club for golf, lawns and a real meeting room, then Wilson or Nanyuki air to the Mara. The 1960s-glamour chapter before conservancy dust. We do not stack a crater-style dawn start on the Club arrival night.
12–40 leadership or incentive
6 nights · 7-day outline
Kampala Serena, Sheraton or Speke Munyonyo for the working session, then a scheduled hop west. Permits and lodge rooms contracted together. Entebbe is the airport; Kampala is the meeting. Nobody treks on landing day.
8–24
6 nights · 7-day outline
Entebbe night, Kibale chimp tracking, then Kyambura or Ishasha. Lighter walking than Bwindi, a boat on the Kazinga, tree-climbing lions if luck holds. The Uganda itinerary when gorilla permits are not the centrepiece.
10–24
5 nights · 6-day outline
Four Seasons Petite Anse or a Mahé peer for the whole stay. One optional Mission Lodge or south-island day. No La Digue cattle boat. Weather and swell live in the ops manual; the gala has a leeward backup.
16–80
5 nights · 6-day outline
MRU to the south-west. Le Morne Brabant in every photograph, a graded walk optional, lagoon and gala on the wilder coast. Distinct from an Anahita golf week. Cyclone backup November–April.
24–80
6 nights · 7-day outline
Mara conservancy, then a full travel day to ZNZ — not a gala on the hop. Three beach nights is the professional minimum after dust. Spice and dhow on a non-arrival afternoon.
16–80 (split Mara camps)
7–10 days
9 nights · 10-day outline
Rwanda gorilla permits, a Kenya or Tanzania savanna chapter, then Mauritius or Seychelles. Nine nights is the honest minimum. Compressing this into six nights makes the trip feel like airports.
8–24 high-value qualifiers or EXCO
7 nights · 8-day outline
Altitude first: a quiet Addis night, a working morning or origin coffee, then Lalibela’s rock-hewn churches and a Simien escarpment chapter at Limalimo. We fly domestic sectors. We do not drive Addis–Lalibela with a jet-lagged group, and we never walk Simien on landing day.
12–40 (churches staggered; Simien walking optional)
9 nights · 10-day outline
Addis recovery, Lalibela (or Lalibela plus one Simien night if fitness allows), then a full travel day to Mauritius for four lagoon nights. Do not gala on the night you fly ADD–MRU. Seychelles can replace Mauritius when the rooming list is smaller and the brief is granite, not golf.
16–40 high-value qualifiers
7 nights · 8-day outline
Nairobi recovery, two Amboseli nights, then a light-aircraft hop to a Mara conservancy. Two parks, one country, no Namanga crossing. We pad airstrip mornings and never gala on a hop day.
12–40 (split if over one camp)
7 nights · 8-day outline
One Kampala night, then Apoka or peer in Kidepo. Extra air cost, extra silence. We only sell this when the group will remember the plains more than a lodge spa. Not a 40-person awards trip.
8–16 directors
7 nights · 8-day outline
Mahé arrival night, then Praslin as the bed. Vallée de Mai at opening hour, a full La Digue photography day, two still resort nights. Seven nights is the honest count if you refuse to stack UNESCO and Anse Source d’Argent on the same heat-struck afternoon.
12–40
7 nights · 8-day outline
Seven nights so the shotgun, the catamaran and the gala are not stacked on consecutive exhausted days. Parallel spa grid for non-golfers on the same dietary form. Longer than the five-night dealer conference — this is the incentive version with recovery built in.
40–150
8 nights · 9-day outline
Nairobi and the Mara first, then Kigali and a trek. Permits booked at programme approval. Eight nights is the minimum if you refuse to trek on a travel day. Reverse the order only if KGL metal is the better inbound.
8–24
7 nights · 8-day outline
Kenya first for Wilson access, then a coordinated Isebania road crossing or a fly-over via Arusha. We do not invent the border on the morning. Migration months still need a year of lodge lead time on both sides.
12–40 (split camps)
7 nights · 8-day outline
Nairobi hub, a short Mara or Amboseli chapter if the night count allows, then Entebbe and Bwindi. Yellow fever on the first checklist. Lodge scale in Bwindi is smaller than One&Only — we say so in the RFP.
8–20
8 nights · 9-day outline
Mara first, then a full travel day to SEZ. Inner-island resort or a private island only if the room count fits. Do not gala on the Nairobi–Mahé night. Eight nights stops the trip feeling like two airports and a picnic.
12–40
8 nights · 9-day outline
Conservancy safari, then MRU for four lagoon nights. The island does the gala safari camps cannot. Do not awards-dinner the night the group flies NBO–MRU. South African lists have short MRU access; Europe uses both hubs.
24–80
8 nights · 9-day outline
Kilimanjaro, Serengeti or Grumeti, then Kigali and a trek. Connect via NBO or a designed regional hop. Permits first. Eight nights so the crater-or-plains chapter and the forest chapter both get a sleep.
8–24
8 nights · 9-day outline
Northern circuit or Serengeti flagship, then EBB and Bwindi. Yellow fever on the passport checklist. Lodge split in the forest if the list is over one camp. We fly; we do not invent a 12-hour road.
8–20
8 nights · 9-day outline
Arusha, timed crater descent, rim lodge, then Kigali and Volcanoes. Vehicle limits on the crater are a logistics item. Trek the day after KGL, never the same afternoon as Kilimanjaro metal. A second Tanzania–Rwanda shape when the brief is crater, not migration.
8–24
8 nights · 9-day outline
Northern safari, then a full travel day to MRU. Four island nights. Do not gala on ADD-or-NBO connection night. Mauritius does the scale Four Seasons Serengeti cannot on a 200-person awards list.
16–60 (split Tanzanian camps)
8 nights · 9-day outline
Safari chapter out of JRO, then SEZ. Inner-island resort unless the room count is a private-island buy-out. Swell and luggage limits in the first ops note. Eight nights so Mahé is not a layover with a beach photo.
12–40