How do we request a proposal for a MICE programme?

What we tell planners

Request a proposal on serengetiexperience.com/rfp or email sales@serengetiexperience.com. WhatsApp +255 746 866 126. The form asks for company, contact, destinations, trip type (meeting, incentive, corporate event, conference, executive retreat, multi-country), group size, dates and a brief. That is enough for a first outline. Incentive houses and corporate travel agents who already have a formal RFP should attach headcount, origin cities, nationality mix, qualification model, must-have experiences, air-in versus air-out, and a budget band.

What speeds a usable proposal: a cap on guests, whether a spouse is included, fitness constraints, dietary, and whether plenary is in or out of scope. What slows it: ‘approximately 100–250,’ no dates, and a moodboard with no destination shortlist. Peak safari, gorilla permits and private islands still want 12–18 months. City meetings can often move faster.

We reply with constraints as well as poetry: itemised ground, visa matrix notes, a weather/political clause, and what we will not do. Use the incentive RFP template and corporate event checklist if you are going to procurement. We work with corporate event managers, incentive houses, corporate travel agents, events managers and PCOs — including as the ground DMC inside another agency’s programme.