What does a MICE programme cost per delegate in East Africa?

What we tell planners

There is no responsible website number for ‘cost per delegate in East Africa.’ A 16-person President’s Club in peak northern Serengeti with balloon and a Zanzibar close is a different commercial object from a 140-person Mauritius dealer gala or a Nairobi board of twelve. Industry-wide incentive spend moves every year; global averages (the Incentive Travel Index has published per-person figures in the mid-thousands of US dollars) are not a Serengeti Experience rate card and are not a Tanzania park-fee quote.

What actually drives the ground number: peak versus shoulder (July–October Mara/Serengeti and gorilla dry months cost scarcity); lodge tier; conservancy and park fees; gorilla permits; internal light aircraft versus road; specialist days (balloon, crater, catamaran); staff ratios; medevac; and whether the DMC fee is itemised. What drives the fully loaded number the CFO sees: long-haul air, visas, guest policy, EXCO seats, and whether you omitted Wilson or Arusha charters from the ‘cheap safari.’

Send incentive houses a budget band or a cap and a headcount. We will return an itemised stack, not a wristband. If procurement needs a comparable, compare like with like: same month, same lodge class, same air-in versus air-out. We will not invent a per-person figure to win a first call.